Job description
Are you looking for a growing, privately held company where the average tenure of its team members is 15 plus years? Are you seeking a company that values individual contributions and encourages innovation and strives for excellence?
Located in Central Ohio, Cott Systems, Inc. has been delivering innovative record management products and services to government officials since creating our patented indexing system in the 1800s. Cott continues to develop technology with a purpose through unique software applications and solutions for recording, imaging, and searching land, court, and other official records. As a leader in our industry, we strive to be the most trusted provider for preserving, protecting, and presenting official public records.
We’re in search of an enthusiastic and self-motivated individual to join our team in a Scanning Specialist position. In this role you will operate scanning equipment at customers' sites throughout the Midwest and Eastern part of the U.S., returning to the office between projects. Frequent travel for multiple weeks at a time and a valid driver's license are required, and flexibility in that regard should be expected.
If you are looking for an exciting new opportunity and have a desire to join a thriving and stable company then you should consider joining the Cott Systems team.
What You’ll Be Doing:
In this position, you will have a key role within our Data and Image Services team. You’ll be primarily responsible for scanning historical records and documents in-house and at customer sites using diverse scanning equipment, and performing quality assurance auditing within established guidelines. You will:
In this position, you will have a key role within our Data and Image Services team. You’ll be primarily responsible for scanning historical records and documents in-house and at customer sites using diverse scanning equipment, and performing quality assurance auditing within established guidelines. You will:
- Load scanning equipment and supplies into automobile and transport to a customer site; unload equipment and supplies at customer sites and set up scanning equipment.
- Prepare documents for scanning (i.e. removing paperclips, verifying the accuracy of each document) ensuring that all paper-based records are accurately prepared prior to scanning; Reassemble documents and binders after scanning is complete.
- Utilize image scanning equipment to scan, create high-quality images, and index various types of documents. Monitor image creation and adjust scanning equipment and software as required; Insert image retakes into the appropriate file folders.
- Index documents accurately under correct document type/file structure; Perform quality control of digital images to ensure proper naming conventions are used, addendum pages are properly recognized, and missing images are identified and documented.
- Perform routine maintenance on equipment such as cleaning the scanner, refilling toner and paper trays; troubleshoot scanning equipment as necessary (i.e. removing paper jams, adjusting scanner settings).
- Maintain paperwork associated with assigned projects.
- Establish and maintain open, productive communication with customers and co-workers.
About You:
You are a positive, team-oriented, and action-driven individual. You have the aptitude to learn quickly, the ability to flourish in a fast-paced environment, and are capable of exercising independent judgment and working with minimal supervision. You have:
You are a positive, team-oriented, and action-driven individual. You have the aptitude to learn quickly, the ability to flourish in a fast-paced environment, and are capable of exercising independent judgment and working with minimal supervision. You have:
- Possession of a valid Driver's License and the ability to drive company automobiles to customer locations necessary. The ability to move and lift equipment and scanning supplies weighing up to 75 pounds.
- Availability for extended overnight stays at customer locations.
- Demonstrated experience setting up scanning equipment based on the workflow and project requirements highly desired; The ability to perform Simple Scanning and Equipment maintenance required.
- Excellent customer service skills; Good verbal and written communication skills.
- Working knowledge of Microsoft Windows (folder/file structures in particular) & working knowledge of Excel spreadsheet manipulation.
- Ability to manage time effectively and independently – able to organize and prioritize time to handle multiple assignments and meet deadlines.
- Excellent attendance record and work history required.
Our team members enjoy a competitive compensation and benefits package including:
- Paid time off (15 days the first year of employment plus 8 holidays).
- 401K retirement plan with match.
- Comprehensive medical, dental, and vision plans including an HRA medical plan option with a sizable yearly contribution by Cott.
- Basic life & ADD insurance, and short and long-term disability at no cost.
Additional benefits include tuition reimbursement, employee assistance program, voluntary life insurance, health and dependent care flexible spending accounts, flexible work arrangements, and great opportunities to grow your skills and develop yourself!
Headquartered in Columbus, Ohio, Cott Systems is an established, well-respected software and services company that provides solutions to local county governments within the United States. We specialize in understanding and responding to local government information management needs by building a partnership with their clients and the public that they serve.
We ask all candidates to complete the following assessment after submission of their resume:
https://apply.wonscore.io/JNAWHS/Cott-Systems-Inc
https://apply.wonscore.io/JNAWHS/Cott-Systems-Inc
COTT SYSTEMS IS AN EQUAL OPPORTUNITY EMPLOYER
NO THIRD PARTIES, PLEASE
INTERNATIONAL SPONSORSHIP IS NOT AVAILABLE FOR THIS POSITION
We are an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.
About Cott Systems:
Cott Systems, an innovator in public records management for more than 130 years, Cott is today’s technology leader for recording, imaging, and searching land and court records with over 400 active systems across 21 states. With our industry-leading research and development process that includes significant customer involvement, Cott is driving new technologies and services for local governments by employing real-time information and workflow automation, data management and migration, professional services, Cloud Computing, and SaaS solutions.
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