Job description
The candidate will partner with the GPD Chief of Staff in delivering commitments and supporting the day-to-day business operations for the Office of the Chief Development Officer, through the handling of multiple priorities, decision making processes, and information flow, to ensure deadlines and obligations are met. S/He will contribute to the success of crucial GPD initiatives, providing strategic consultancy and operational support on a varied portfolio of activities. S/He will also effectively execute end-to-end management of select project responsibilities related to key GPD Enterprise remits and GPD Leadership Team-related events.
ROLE RESPONSIBILITIES
The major responsibilities will include but are not limited to:
- Work closely with the GPD Chief of Staff to lead various remits and initiatives regarding enterprise business operations.
- Develop strong understanding of the organization, pipeline and capabilities, and actively leverage this knowledge to support priorities and commitments.
- Manage agenda development and materials distribution to support critical executive-level meetings and events: manage and prepare pre-read and presentation materials; track actions to ensure execution and follow up as needed to confirm work is completed; provide meeting management support as required.
- Manage overall GPD enterprise calendar of events, working with other leadership team members and administrative professionals as appropriate.
- Manage key culture initiatives and programs, including annual Awards Program from end to end; the New Hire Orientation Program with bi-weekly communications for new hires and organize and new hire orientation sessions; #NICEONE recognition program with identifying monthly selections for leadership acknowledgement.
- Manage the logistics and planning of meetings and events for GPD LT off sites, Leader Meetings, Town Halls, etc.
- Support the planning of key domestic and international leadership visits.
- Prepare reliable, high-quality briefings, talking points, internal and external communications and presentations.
- Identify opportunities to build and enhance colleague engagement and culture.
- Address and coordinate requests from various Pfizer stakeholders
- Partner with People Experience/Communications team to support planning and management of communications needs of the GPD Chief of Staff and Chief Development Officer.
- Responsible for various shadow mailboxes to issue enterprise communications or partner with Corporate Affairs to follow up on emails received as required.
- Support the GPD Operations office vision and goals through close partnership with Corporate Compliance to effectively implement operational plans and priorities.
- Work closely with Chief of Staff to coordinate interviews and assist with onboarding of new leadership colleagues.
- Take initiative to bring forward ideas for process improvements and more efficient operations.
- Ensure accuracy of work and use judgment to determine work methods in different situations.
- Demonstrate expert collaboration and communication skills in a team environment, share knowledge, influence best-practices and coordinate workflow.
Project Leadership:
- Manage annual GPD Saxton Awards process working closely with GPD Chief of Staff, Communications and HR
- Act as a leader and/or point of contact for select projects
- Manage and execute all type of contracts, e.g., sponsorships, grants, etc. which require strong relationships with Procurement, Corporate Affairs and Legal to assess properly the nature of the contracts as well as strong negotiation skills when for instance it comes to select vendors e.g., bidding process.
- Work in close collaboration with GPD Chief of Staff and finance partner to monitor executive budget to ensure it is aligned with plan by establishing the 2019 financial phasing and presenting actuals at the team monthly meeting which will also be shared with the Chief Development Officer.
- Apply and adhere to financial and compliance systems/processes.
- Work independently in self-directed environment and take accountability for decisions and outcomes.
Organizational relationship:
- Provide highly-organized, highly-efficient operations support.
- Work with communications to coordinate and implement effective communication initiatives.
- Work closely with enabling and partner functions such as People Experience, Finance, Corporate Affairs, Legal, Business Technology and Business Development.
- Interface with key stakeholders (e.g., ELT Chiefs of Staff and Administrative Team, GPD LT members, GPD LT Directors of Business Operations and Administrative Team, and other GPD leaders) to manage and coordinate operational and planning needs.
- Work well with staff located across various geographies, as well as coordinate schedules and priorities
QUALIFICATIONS
Education
- Bachelor’s Degree required
Experience
- 3-5 years of experience in the Biopharmaceutical industry – familiarity with Pfizer, particularly GPD and the President of GPD’s Office, preferred
- Experienced in managing day-to-day planning and operational activities
- Experienced in communicating and interacting with senior executive stakeholders
- Experienced in managing multiple, competing tasks simultaneously; executing complex strategies
- Demonstrated ability to work collaboratively with diverse teams, across multiple lines; ability to manage a cross functional team of colleagues
- Demonstrated understanding of systems, structures, and implementing efficient processes
Attributes
- Demonstrate resourcefulness with proven ability to anticipate needs, prioritize responsibilities, manage multiple priorities with tight timelines, and take initiative with a minimal amount of supervision.
- Strong project management and event management skills with demonstrated attention to detail
- Possess a high energy level, sense of urgency, creativity, decisiveness, ability to work hard and well under pressure
- Demonstrated strong self-starter, independent, pro-active, and self-motivated
- Ability to exhibit sound judgment in handling confidential information
- Knowledge of Pfizer/GPD culture strongly preferred
- Ability to work well both in team environment as well as operate independently with minimal supervision
- Possess excellent communication skills with an ability to respond with professionalism in verbal and written communications with all levels of the organization
- Proficiency in MS Word, Excel, PowerPoint, and Outlook are essential
- Know and model Pfizer Values and Pfizer Core Competencies
OTHER REQUIREMENTS
- Back-up to ELT Executive Assistant and flexibility to travel as needed
Relocation assistance may be available based on business needs and/or eligibility.
Pfizer requires all U.S. new hires to be fully vaccinated for COVID-19 prior to the first date of employment. As required by applicable law, Pfizer will consider requests for Reasonable Accommodations.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer.
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