Fuscoe Engineering, Inc. is a 100% employee-owned civil engineering firm that provides a full spectrum of services for public agencies and private firms throughout Southern California.

We are seeking a Front Office Coordinator for our Irvine office. If you are detail oriented, organized, and have a positive attitude, you may be the right fit!

As a Front Office Coordinator, you

• Have a primary responsibility for prompt handling of all incoming calls, greeting visitors, distribution of messages and deliveries, and maintenance of our hospitality area and front conference room.
• Provide administrative support to the Project Accounting team including, but not limited to, daily check logs, assorted scanning projects, and entering job openings into CRM.
• Provide proactive administrative support service, as needed, including filing, scheduling meetings, drafting correspondence, ordering printing and shipping, and tracking submittals and deliveries.
• Have 3 years of admin experience and 2 years of college or an equivalent combination of experience and education

Other duties include:

Phones/Reception

• Prompt and professional handling of all incoming calls.
• Greet clients, and announce visitors; maintain Visitors Log, and issue Visitor stickers.
• Maintain lobby and executive conference room appearance and inventory to include cleaning as instructed with anti-bacterial cleanser.
• Maintain Fuscoe Temp Badge log and ensure that cards are accounted for and returned in a timely manner.
• Ensure COVID-19 procedures are adhered to as they relate to guests.
• Responsible for incoming/outgoing mail/packages, including Certified Mail, UPS, and mail tracking.

Administrative

• Assist Project Accounting team with various scanning tasks including Accounts Payable, Contracts, change orders, business licenses, and renewals. Also, assist with entering job openings and closing out jobs within CRM database.
• Daily check log entry for Project Accounting team.
• Assist with monthly credit card expense report distribution.
• Maintain monthly and bi-weekly expense report spreadsheets to ensure that approved expense reports are submitted properly into CRM. Assist with expense report entry, as needed

We want to keep your life in balance too, by providing the following benefits:

• Employee Stock Ownership Program (ESOP)
• 401(k) with match
• Discretionary Bonus Program
• Competitive pay
• Medical, dental, vision, and chiropractic
• Life/AD&D/LTD
• Medical/Dependent Care FSA
• Vacation, sick, and holidays
• Alternative work schedule (half day Fridays!)
• Hybrid work environment (following 90 days)
• Professional Development support
• Volunteer opportunities

Approved Salary Range: $18 to 20 per hour, dependent on experience and qualifications

Fuscoe is an Equal Opportunity/Affirmative Action Employer. Our employment decisions are made without regard to any characteristic protected by federal, state, or local law.

THIS EMPLOYER PARTICIPATES IN E-VERIFY.