Job description

Newmarket School District

Job Description

JOB TITLE: Administrative Assistant II – School Counseling

EducationaL Training / Experience:

Post-secondary training or degree in business, finance, secretarial studies or equivalent combination of education and experience; three or more years of administrative office experience in a school setting, which must have included supervision, organization, coordination, and performance of duties at a responsible level; excellent communication, public relations, and decision-making skills; self-starter; ability to work independently without close supervision; excellent organizational skills; team player; solid background in computer skills; knowledge of budget development and accounting / bookkeeping procedures.

Position Summary

The job of an Administrative Assistant II is to initiate and coordinate the clerical and secretarial functions required for effective operation of school or district offices. The Administrative Assistant II may be called upon to coordinate such office services as purchasing, facilities use requests, bookkeeping, records control and other administrative activities for administration, faculty, staff and students.

WAGE: $17.43- $22.10 per hour

REPORTS TO: Director of School Counseling

RESPONSIBILITIES / Essential Functions

Commitment to Assignment

Displays interest and enthusiasm in work

Demonstrates punctuality and consistency of attendance

Maintainspositive attitude and strong work ethic

Accepts and carries out assignments willingly

Demonstrates initiative and resourcefulness

Demonstrates flexibility and adjusts to change

Works without supervision

Uses work time productively

Follows through on directions

Fulfills therequirements of punctuality, reliability, and responsibility

Completes and submits reports in a timely fashion

Clerical Duties

Performssecretarial functions to support school administration

Provides routine clerical support to faculty and administration

Prepares correspondence, reports including state reports and other departmental material that is often specialized, highly confidential, or technical in nature

Office Operations

Demonstrates knowledge and understanding of policies, procedures and protocols (e.g., registration, transfers, withdrawals, visitors, requisitions, purchase orders, emergencies)

Demonstrates knowledge, use, and care for office equipment (telephone system, paging system, master clock, copiers, fax machines)

Is familiar with functions of other office staff and is prepared to provide occasional coverage for such faculty/staff in their absence, at the direction of the principal

Assists office taff with copying, collating, and distribution of correspondence as needed

Assists students when needed

Financial /Data Management

Manages registration of new students

Demonstrates knowledge, understanding and proper use of software applications related to the position

Manages state reporting

Maintains and updates records in the Infinite Campus student software program

Analyzes office operating practices such as records keeping systems, forms control, office layout, and personnel requirements, creating new systems or revising established procedures

Locates and compiles information and format reports, records and other sources of information

Support to Administration

Assists in maintaining a calendar of appointments

Participates on school-wide crisis management team and safety committee

Coordinates all office procedures in accordance with board policy, emergency guidelines relative to declared emergencies and training drills

Communications

Communicates effectively with students, community members, administration, and staff

Accepts guidance and constructive suggestions

Works cooperatively and constructively with faculty, school staff, administration, & colleagues

Brings concerns / issues through proper chain of command

Demonstrates tact and consideration of others

Establishes and maintains two-way communication with parents, students, and other staff members in an honest, positive, and constructive manner

Responds to inquiries (telephone, email, voicemail) in a prompt and timely manner

Exchanges non-routine information using tact and persuasion as appropriate requiring good oral and written communication skills with parents, community members, faculty, staff, SAU, etc.

Demonstrates knowledge of roles and responsibilities of central administration staff and others so that concerns and issues can be properly referred in a timely manner

Professional Responsibilities

Maintains confidentiality of school related information

Maintains professional appearance and demeanor appropriate for one’s individual role

Applies information gained through in-service and workshops in performance of duties

Displays pleasant, courteous, welcoming and helpful attitude relative to interaction with
parents, public, students, and staff

Consistently maintains a neat appearance of office area(s)

Understands his or her legal responsibilities, as defined by state and federal laws and regulations and school district policy

Perform other duties consistent with the position assigned as may be requested by the Principal

Equal Opportunity Statement:
The Newmarket School District is an Equal Opportunity Employer.

Job Types: Full-time, Contract

Pay: $17.43 - $22.10 per hour

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Holidays
• Monday to Friday

Work Location: One location

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